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Privacy Policy

This policy covers why we manage and how we take care of the data you provide. We encourage you to read the policy and contact us in case you have questions.

Contact information


Tokyo Test Fest (TTF) legally represented by StraManagement K.K. with its business address at 5-4-35-1301 Minami Aoyama Minato-ku Tokyo Japan with its legal representative Seiji Iwanaga and VAT Registration number: T5012401018581


Data controller:

Tokyo Test Fest (TTF) legally represented by StraManagement K.K. with its business address at 5-4-35-1301 Minami Aoyama Minato-ku Tokyo Japan with its legal representative Seiji Iwanaga and VAT Registration number: T501240101858


This Privacy Policy applies to personal data collected, used, and stored by Tokyo Test Fest, hereinafter “TTF”.

TTF takes your privacy very seriously and we do everything to ensure your privacy on our Platform and during the event. In this document, we would like to explain to you, as quickly and clearly as possible:

  • where and how we collect your data,
  • why we do so
  • and what happens to it after we have fulfilled your wishes and orders.

If you have any questions or would like to make an objection, write to us: [email protected]

What is personal data?

Personal data means any information relating to an identified or identifiable natural person. This includes, for example, your name, telephone number, address, and email address.

By accepting this privacy policy, you accept TTF’s data processing and rules as detailed in this privacy policy.

What personal data do we collect about you?
We collect personal data about you from a variety of sources for a variety of purposes, such as:

Ticket purchase, registration and in case of invoicing

These are those personal data that you provide to us during the ticket purchasing and registration process. These personal data are as follows: name, title, billing address, email address, phone number, contact details, purchase details (including details of bank card or other payment method), gender. This information will only be used by TTF to create your ticket.

Name is necessary for identifying and naming the purchaser and for a proper addressing. Performance of contract GDPR Article 6. section (1) (b).

E-mail address is necessary for sending the purchased ticket to the purchaser and for keeping contact. Performance of contract GDPR Article 6. section (1) (b).

The data of Country, will be used for analytic and statistical purposes and will be processed only as aggregated data. Performance of contract GDPR Article 6. section (1) (a).

The data of gender will be used for analytic and statistical purposes and will be processed only as aggregated data. Performance of contract GDPR Article 6. section (1) (a).

Billing address is collected in order to document the purchase and payment, and to satisfy accounting requirements. In case of accounting documents, the retention period is 8 years from the closing of the financial year, in accordance with Section 169 of Act C of 2000 on Accounting. Compliance with a legal obligation based upon GDPR Article 6. (1) (c)

To send newsletters:

In case of newsletters we collect only 2 personal data: name and email address. This is optional. We use it to inform you of the newest marketing content. You can sign up to receive our newsletter via the Platform. If you do not wish to receive the newsletter any longer, you can use the unsubscribe link in every newsletter. Data subject’s consent based upon GDPR Article 6 (1) (a).

To carry out customer satisfaction survey:

During this process we collect e-mail addresses and information regarding your preferences about the event. We use it for analytical purposes, for quality improvements of the event and for service developments. Data subject’s consent based upon GDPR Article 6 (1) (a).

To help our participants to find a job and we create an easy way to get in touch with the partners of the event:

To help our participants we collect the following personal data: name, e-mail address, company name and country. This is optional. The purpose of the data management is to help you to find a job offered by companies participating at TTF. You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you. Data subject’s consent based upon GDPR Article 6 (1) (a).

To support administrative and legal purposes:

We collect IP addresses to support anti-fraud screening, and for identifying suspicious transactions.

We also use cookies and other programs on the Website in order to understand the needs of the users of the Website and their behavior in relation to the Website and to improve the Website based on these.

We generate anonymous statistics on visits to the Website.

Article 6 (1) (f) of the GDPR, i.e. such processing activity will be based on TTF’s the legitimate interest.

To take photos and to create highlight films

We take photos, videos, and audio recordings of the participants. We use this data to present, advertise and promote the Event. The recordings and photos will be processed by TTF for an indefinite period. Data subject’s consent based upon GDPR Article 6 (1) (a) and performance of contract GDPR Article 6 (1) (b).

To collect from your use of our Platform

We may use cookies and similar technologies to collect information when you visit our Platform, use our online services, and interact with our online advertisements. This type of information may include your type of browser or device, details of the web pages you have viewed, links you clicked on, your IP address, sites clicked on before coming to our websites, and any other information you choose to share when using the “Like” functionality on Facebook or the +1 functionality on Google.

We may use information from a social sign-on using your Facebook or LinkedIn credentials to create an account or log on. This type of information may include your interests, marital status, photos, and comments.

To collect speaker’s data

Speaker Data that includes data relating to any participation as a speaker at the Conference such as your name, title, address, delivery address, email address, phone number, contact details, purchase details (including your bank card details of bank card or other payment method). We process this data to keep contact with you, organize and promote the Conference, coordinate, and purchase travel services and to keep records of such transactions.

Our lawful ground for this processing is the performance of an agreement between you and us and/or taking steps at your request to enter into such an agreement as well as our contractual obligation to you and third party participants to hold the Conference.

How we collect your personal data:

  • on our website
  • during the registration process,
  • during the ticket purchase,
  • during the check-in process at the event,
  • during the event.

We may automatically collect certain data from you as you use our website by using cookies and similar technologies. Please see our cookie policy for more details on the website of the Conference.

How long do we keep your personal data?

We process your personal data for the time required consistent with the purposes set out in this Privacy Policy or for the period of limitation prescribed in the relevant laws. We keep your personal data for no longer than reasonably necessary.

In case we need to use your details for an unrelated new purpose we will let you know and explain the legal grounds for processing.

We may disclose your personal data in the following cases:

  •  We may disclose your personal data to third parties if needed to provide the services and products available on the Platform, which third parties will process your personal data in conformance with this Privacy Statement.
  • We may have to share your personal data with the parties set out below: – Other companies in our group who provide services to us. – Service providers who provide IT and system administration services. – Professional advisers including lawyers, bankers, auditors, and insurers. – Government bodies that require us to report processing activities. 
  • If we are legally entitled or required to do so (for example, if required to do so by legal proceedings or for the purposes of detection and prevention of fraud and other crime or as part of a security audit).

We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.

How do we protect personal data?

The collection use and disclosure of personal data collected through the Platform is safeguarded by technological and organizational security measures with the objective to protect the personal data against loss, misuse and unauthorized access, alteration, disclosure or destruction. These measures are continually improved in line with technological developments.

In particular: (i) we encrypt many of our services using SSL (ii) we review our information collection, storage and processing practices, from time to time to guard our systems against unauthorized access, and (iii) we restrict access to personal information to our employees and all other parties we work with, who are subject to strict contractual confidentiality obligations and may be disciplined or terminated if they fail to meet these obligations

We will not retain your personal data for a period longer than necessary to fulfill the purposes for which it was collected for, unless we have to keep it for legitimate business, tax or legal purposes.

Your privacy rights

Pursuant to the applicable data protection law you may have the right

  1. to request access to your personal data,
  2. to request rectification of your personal data,
  3. to request erasure of your personal data,
  4. to request restriction of processing of your personal data,
  5. to request data portability,
  6. to withdraw your consent,
  7. to object,
  8. to lodge a complaint with the supervisory authority


When you use our website, cookies are stored by your browser on your device. Please note that if you disable cookies our website may not function properly on your browser. Our aim is to ensure that our website offers visitors what they are looking for and provides them with the most relevant marketing communication. In order to achieve this goal, we may store and use your data, building usage profiles for market research, for quality improvements of our website to improve the performance of the website, to measure the success of our advertising campaigns or to tailor services to your needs. You are entitled to object against the use of your data for building usage profiles as described above at any time. We may also transfer your non-personally identifiable data such as, but not limited to, anonymous demographic information and online behavior to our contracted partners (e.g. third-party service providers) for the purpose of market research. “Non-personally identifiable data” in this respect means we modify your personal data so that the information concerning personal or material circumstances cannot be attributed to you or that such attribution would require a disproportionate amount of time, expense and effort. We store data sent by your browser and device to our website during the reservation process. No such data will be disclosed to third parties except in aggregate, non-personally identifiable forms.

Links to other websites

Our Platform may contain links to other websites. Please note that we are not responsible for the privacy practices of other websites. This Privacy Statement applies solely to personal data collected, used, and restored in connection with the use of our Platform.

Third party’s liability

TTF is not responsible for third parties’ use of your data, where such use is permitted for their own purposes. In such cases these third parties will also be considered data controllers, please consult their privacy policies for further information.

Changes of the Privacy Policy

This Privacy Policy may be changed from time to time. If we make any substantial changes to this Privacy Statement and the way we use your personal data, we will provide appropriate notice to you. Please check our Privacy Policy frequently to stay informed about how we use your personal data.

How to contact us:

Please contact us if you have any questions about our privacy policy or information, we hold about you. You can email us on: [email protected]

In the event of an infringement of your rights related to the processing of personal data, you may also turn to the Japanese Authority for Data Protection and the Freedom of Information or your local data protection authority or a competent court of law.

This Privacy Statement was last updated on May 09, 2024.


Cookie policy


Please read the statement below for more information about the use of this website.

What are cookies?

Cookies are small amounts of text data created by websites and stored on your computer or mobile device by your web browser. These cookies can save your settings on a website and are used to deliver a more efficient and enjoyable website experience by storing information about how you use the website. For example, storing your login details and thus removing the need to login every time you visit the website or storing information on the pages you visited which allows for suggesting related content based on a previous visit.

There are two types of cookies:

  1. First-party cookies which are set by the website you are visiting
  2. Third-party cookies which come from other websites e.g. ads embedded on a page using Google AdSense.

Are Cookies harmful?

Cookies cannot access any information on your computer other than the information you have openly disclosed to the website which sent the cookies to your computer. Cookies can’t be executed as code and as such cannot distribute viruses.

What types of cookies do we use?

We use cookies to help us remember non-personal data such as your user preferences to optimize your user experience on our Platform or to recognize your device the next time you visit our Platform.

Cookies can be categorized by the role they fulfill on our Platform:

Functional cookies – are essential in order to enable you to use and move around our Platform and to ensure that our Platform functions properly.

Social cookies– This social media sharing plugin uses cookies to apply a random unique identifier not tied to personal data to identify users and their sharing behavior. These are used to enable logged on users of selected social media sites to directly share content from the Platform.

Google Analytics – We use Google Analytics to measure how users interact with website content. These cookies do not collect personal information about visitors and use an anonymous identifier to distinguish visitors. See more on how Google Analytics uses cookies.

Google Adwords & Remarketing – Cookies are used for various purposes including delivering relevant ads to users. Here’s some more information from Google on how they use cookies.

Advertising cookies – are used to follow browsing behavior over a longer period of time across various websites. These cookies build individual user profiles according to their interests. Based on these interests, the content of the advertisements on our website will be adapted for different visitor groups.

Changing Your Settings for Cookies

For more information including how to change your cookie settings or block cookies altogether, please visit Please remember that blocking cookies may alter your experience of using this website.

This policy may be changed from time to time. The new statement will be effective immediately upon posting. Please check our statement frequently to stay informed about how we use cookies.

How can you contact us?
Please contact us if you have any questions about our cookie policy. You can email us on: [email protected]

This statement was last updated on May 09, 2024.